Signature Evidence Record Definition and Examples

Understanding Signature Evidence Record for e-Signing

When it comes to electronic signatures, ensuring the authenticity and integrity of the signed documents is paramount. That's where a Signature Evidence Record comes into play. Here's what you need to know:

What is a Signature Evidence Record?

A Signature Evidence Record is a comprehensive log that captures and maintains all the data related to an electronic signature transaction. This includes metadata such as timestamps, IP addresses, the identities of the signatories, and any actions taken (e.g., viewing, signing, declining). The purpose of this record is to provide a robust audit trail that can be used to validate the electronic signatures' authenticity and compliance with legal standards.

Why is Signature Evidence Record Important?

1. Legal Compliance: A Signature Evidence Record ensures that your e-signature process complies with legal and regulatory requirements, enhancing the enforceability of digitally signed documents.
2. Fraud Prevention: By capturing detailed metadata, it becomes easier to detect any fraudulent activity or tampering with the electronic signatures.
3. Audit Trail: This record serves as an indisputable audit trail, providing transparency and accountability, which is critical for business transactions and legal disputes.
4. User Trust: Providing a clear and detailed evidence record helps build trust among users, clients, and stakeholders, assuring them that their electronic signatures are secure and verifiable.

Examples of Signature Evidence Record Data

• Timestamps: When each signing-related action occurred.
• IP Addresses: The locations from which participants accessed and signed the document.
• Participant Identities: Verifiable information about each signer, such as email addresses and authentication methods used.
• Document Status Changes: Logs of when a document was viewed, signed, declined, or completed.
• Audit Logs: Detailed account of each interaction with the document, including any changes made.

Signature Evidence Record in GoodSign

At GoodSign, we prioritize the integrity and security of your electronic signature transactions. Here's how we do it:

• Pay Per Use: Unlike subscription-based services, GoodSign offers a simple pay-per-use model at $1.50 per send, ensuring all features are accessible without any hidden costs.
• Comprehensive Auditing: Each envelope sent through GoodSign includes a detailed Signature Evidence Record, provided at no extra cost. This record captures all metadata and actions for your audit trail needs.
• Easy Access: The evidence record is readily accessible and can be shared with relevant parties to support compliance, dispute resolution, and trust-building.

By fully understanding and leveraging the Signature Evidence Record, you harness the power to ensure secure, compliant, and trustworthy electronic transactions that stand up to scrutiny in any scenario.