Document Identification Definition and Examples

Understanding Document Identification for e-Signing

Document Identification is a critical process in the realm of e-signatures. It refers to the meticulous verification and attribution of documents to the correct signatories before, during, and after the e-signing process. This ensures each document’s authenticity, integrity, and security, mitigating risks of fraud or misrepresentation.

Why Document Identification Matters

1. Security and Authenticity: Every e-signed document must be securely identified to ensure that it is legitimate and has not been tampered with.
2. Legal Validity: Proper identification ensures that the documents meet legal requirements, thus holding up in courts and legal platforms.
3. Efficiency: Streamlined identification processes enhance the overall efficiency of business operations, reducing time and effort in verifying documents manually.

Examples of Document Identification in e-Signing

1. Unique Document Tags: Each document is assigned a unique identifier, like a barcode or QR code, ensuring it can be tracked and verified at any stage of the signing process.

2. Digital Fingerprinting: A technique that uses cryptographic hashing to create a unique fingerprint for the document, which can be checked to confirm the document’s integrity.

3. Metadata and Audit Trails: Comprehensive metadata and audit trails document every action taken on the document, from creation to final signature, providing a detailed history for verification.

How GoodSign Streamlines Document Identification

At GoodSign, document identification is integrated seamlessly into our platform:

• Automatic Tagging: Documents are automatically assigned unique tags upon upload, facilitating easy tracking and verification.
• Advanced Security: Our platform incorporates cutting-edge digital fingerprinting to ensure the highest levels of document integrity.
• Comprehensive Audits: Every step is recorded in an immutable audit trail, ensuring comprehensive documentation for compliance and legal purposes.

By leveraging these advanced identification techniques, GoodSign ensures that your e-signed documents are secure, authentic, and legally robust—all without the burden of extraneous costs or complex subscription plans. Each send costs $1.50, and you only pay for what you use, making it a cost-effective and efficient choice for businesses of all sizes.