Maximizing Value from Your Pay-Per-Use eSignature Platform
In the digital age, electronic signatures (eSignatures) have become a game-changer for businesses. They not only streamline the signing process but also reduce costs associated with traditional paper-based methods. One of the most cost-effective ways to implement eSignatures in your business is through a pay-per-use platform. Here's how you can get the most value out of your pay-per-use eSignature platform.
Understand Your Usage
The first step to maximizing value is understanding your usage. How often do you need documents signed? How many signers are typically involved? By understanding your usage patterns, you can better predict your costs and budget accordingly. Remember, with a pay-per-use model, you only pay for what you use, making it a cost-effective solution for businesses with fluctuating needs.
Leverage Bulk Sending
Most pay-per-use eSignature platforms, like GoodSign, allow you to send multiple documents to multiple signers with a single credit. This feature is particularly useful when you need to send the same document to several people, such as a company-wide policy update or a contract to multiple vendors. By leveraging bulk sending, you can significantly reduce your costs per signature. GoodSign offers a steep discount for 1000+ credits and these credits don't expire.
Templates can save you a lot of time and effort, especially when you frequently send out similar documents. By creating a template once, you can reuse it as many times as needed, reducing the time spent on preparing documents for signing. This not only saves you money but also increases your team's productivity.
Chasing down signatures can be a time-consuming task. Fortunately, many eSignature platforms offer automatic reminder features. These reminders can be sent via email or SMS to signers who have not yet completed their signatures, saving you the hassle of manual follow-ups. This feature not only improves the signing completion rate but also frees up your time for more important tasks.
Utilize Document Management Features
Good eSignature platforms offer robust document management features. These may include tracking the status of sent documents, storing signed documents securely, and providing an audit trail for legal purposes. By utilizing these features, you can improve your document workflow, reduce the risk of lost or misplaced documents, and ensure compliance with legal requirements.
Take Advantage of API Integration
If you're a business with a high volume of documents or complex workflows, consider leveraging the platform's API. This allows you to integrate the eSignature platform with your existing systems, automating the sending and receiving of documents and further streamlining your processes. While there may be a learning curve involved, the long-term benefits in terms of efficiency and cost savings can be substantial.
A pay-per-use eSignature platform offers flexibility and cost-effectiveness, especially for businesses with variable signature needs. By understanding your usage, leveraging bulk sending and templates, automating reminders, utilizing document management features, and taking advantage of API integration, you can maximize the value you get from your eSignature platform. Remember, the goal is not just to reduce costs, but also to improve efficiency and productivity, ultimately leading to better business outcomes.