How to Send One Document to Multiple Signers Without Paying for an Enterprise Plan

If you've ever needed fifty employees to sign a policy update by Friday, you already know the problem. Most eSignature platforms treat bulk sending as a premium feature — locked behind tiers that cost hundreds of dollars a month before you've sent a single document.

There's a better way. GoodSign charges $1.50 per envelope with no subscription and no user limits, which means bulk sending is available from day one, not after an upgrade conversation with a sales rep.

Here's exactly how to send one document to multiple signers, what to watch out for, and why the economics matter more than most teams realize.

What "Bulk Send" Actually Means

Bulk sending — sometimes called mass document signing — means distributing the same document to a list of recipients, each of whom gets their own individual signing envelope. Every recipient signs their own copy. You get separate, legally distinct signed records for each person.

This is different from a multi-party document where several people sign the same envelope in sequence. Both have their place, but for HR policy rollouts, offer letters, contractor agreements, or sales terms — where each person needs their own signed record — bulk send is the right tool.

Getting this distinction wrong wastes time. You don't want fifty people in one signing workflow when fifty separate envelopes is what compliance actually requires.

Setting Up a Template Before You Send

The foundation of any efficient bulk send is a solid template. A template lets you define the document structure, signature fields, date fields, and any other required inputs once — then reuse it every time without rebuilding from scratch.

To set up a template in GoodSign:

• Upload your document (offer letter, NDA, policy update, etc.)
• Place signature, date, and any custom fields where they need to appear
• Save it as a reusable template with a clear name your team will recognize

Once the template exists, you're not re-doing layout work every time HR needs to send updated employment terms or ops needs field staff to acknowledge a new procedure. The template handles the structure; you just supply the recipient list.

This step pays for itself on the second send. Teams that skip templates end up manually configuring the same document repeatedly, which is where errors creep in — wrong field placement, missing signature blocks, inconsistent formatting across a batch.

Sending to Multiple Signers From a Single Template

With your template ready, bulk sending is straightforward. From the template, you trigger a bulk send and supply your recipient list — names and email addresses. GoodSign generates a separate envelope for each recipient automatically.

Each person receives their own signing link. They open it, sign, and return it. You can track status across the entire batch from one dashboard, so you know who's signed and who needs a nudge — without manually checking individual envelopes.

65.3% of documents sent through GoodSign are signed within 24 hours. For time-sensitive situations like onboarding deadlines or compliance windows, that turnaround matters. A policy update that needs 200 employee signatures before end of quarter isn't a theoretical problem — it's a logistics challenge that bulk sending solves directly.

For more complex situations, GoodSign also supports multi-document packages, where you bundle several documents into one envelope. An onboarding packet might include an offer letter, a confidentiality agreement, and a benefits acknowledgment — sent together, signed together, tracked together. This keeps things clean for the signer and reduces the back-and-forth of chasing three separate documents.

Why Subscription Platforms Make Bulk Sending Expensive

This is where the economics get stark. Most major eSignature platforms — DocuSign included — gate bulk sending behind their higher-tier plans. You might be on a standard plan paying $25–$40 per user per month and discover that bulk send requires an upgrade to a plan that starts at $65+ per user per month, sometimes with a minimum user count attached.

For a five-person HR team that needs bulk sending twice a year, that pricing structure is absurd. You're paying for a feature year-round that you use occasionally.

Pay-per-use changes the math entirely. At $1.50 per envelope, sending the same NDA to 100 contractors costs $150 total. No monthly commitment, no per-user seat fees, no feature gates. Small and medium businesses, agencies, and freelance operations that handle variable signing volume get a fair deal instead of a pricing structure designed for enterprise procurement budgets.

The subscription model made sense when eSignatures were novel infrastructure. It makes less sense